Understanding OneDrive

Many of the features in Office are geared toward saving and sharing files online. OneDrive is Microsoft’s online storage space that you can use to save, edit, and share your documents and other files. You can access OneDrive from your computer, smartphone, or any of the devices you use.

Getting Started with OneDrive

To get started with OneDrive, all you need to do is set up a free Microsoft account, if you don’t already have one. Once you have an account, you'll be able to sign in to Office. Just click Sign in in the upper-right corner of the Word window.

Note: If you don't have an account, visit our "Creating a Microsoft Account" lesson to get set up.

Benefits of Using OneDrive

Once you’re signed in to your Microsoft account, here are a few things you’ll be able to do:

• Access your files anywhere – Save files to OneDrive to access them from any computer, tablet, or smartphone with an Internet connection.
• Back up your files – OneDrive gives your files an extra layer of protection. Even if something happens to your computer, your files stay safe.
• Share and Collaborate – Easily share files with others. Multiple people can edit a document at the same time, also known as co-authoring.

Saving and Opening Files

When you’re signed in, OneDrive will appear as an option whenever you save or open a file. You still have the option of saving files to your computer (This PC). However, saving to OneDrive allows for easier sharing and remote access.

For example, when you click Save As, you can specifically choose between your cloud storage or your local drive.

FAQs about OneDrive

Is OneDrive free?

Yes. You get 5GB free with a Microsoft account. Paid plans are available for more storage.

Can I use OneDrive without the internet?

Yes. You can sync files to your device and use them offline. They update when you reconnect.