Ruler in Microsoft Word

The Ruler in Microsoft Word 2016 is a small but powerful tool. It appears at the top and left of your document in Print Layout view. This ruler helps you align text, set margins, add indents, and place objects with accuracy. You can easily show or hide it whenever you need more space on your screen.

What is the Ruler in Word 2016?

The Ruler acts like a measuring scale inside your document. It lets you control spacing and positioning without guessing. The horizontal ruler runs across the top, while the vertical ruler is on the left side. Together, they help you create a neat and professional document layout.

Why Use the Ruler?

Many beginners overlook the ruler, but it saves time and improves document design. Here’s what you can do with it:

  • Adjust Margins – The gray parts of the ruler show page margins. Drag them to increase or decrease space on the sides of your document.
  • Set Tabs – Choose different tab types (left, right, center, decimal) and click on the ruler to set them.
  • Control Indents – Use markers on the ruler to create first-line indents, hanging indents, or adjust paragraph spacing.
  • Measure Objects – Check the size and placement of tables, images, or text boxes.
  • Position Headers and Footers – Control spacing and alignment for headers and footers.
Tip: Think of the ruler as your document’s measuring tape. It ensures everything is lined up perfectly without trial and error.

How to Show or Hide the Ruler

If you cannot see the ruler, don’t worry. Turning it on is very simple:

  • Open your Word 2016 document.
  • Go to the View tab on the Ribbon.
  • In the Show group, check the box next to Ruler.
  • To hide it, just uncheck the same box.

Examples of Using the Ruler

Here are some simple examples of how you may use the ruler in real work:

  • Creating an assignment with equal left and right margins.
  • Setting tabs for neatly aligned price lists.
  • Designing a project report with proper indents.
  • Placing a picture at an exact location on the page.

FAQs about Ruler in Microsoft Word 2016

What is the purpose of the ruler in Word?

The ruler is used to control margins, indents, and tab positions. It helps keep your document neat and organized.

How do I make the ruler appear?

Go to the View tab in the Ribbon and check the Ruler box in the Show group.

Can I use the ruler to move images?

Yes. The ruler helps measure and place images, tables, and text boxes accurately.

Is the ruler available in all Word views?

No. The ruler is only visible in Print Layout view. It does not show in web or draft view.

Conclusion

The Ruler in Microsoft Word 2016 is more than a guide. It’s a practical tool that helps you design documents with accuracy. By learning how to use it, you can create neat reports, assignments, and professional documents without frustration. Whether you are a student, teacher, or professional, the ruler will make your work look polished and well-organized.