How to Find and Replace Text in PowerPoint

How to Find and Replace Text in PowerPoint

When you're working with long presentations, finding a specific word or fixing a common mistake can be a pain. Luckily, PowerPoint has a simple tool that helps you search and fix text fast. Here’s how to use Find and Replace the right way.

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How to Find Text

Need to locate a word or phrase in your slides?

1. Click the Home tab.
   
2. Click the Find command.
   
3. Type the word you’re looking for in the Find what field.
   
4. Click Find Next.

PowerPoint will highlight the word if it exists. For a quicker way, press Ctrl + F on your keyboard.

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How to Replace Text

Made the same typo many times? Or need to change a name across all slides? Use Replace.

1. From the Home tab, click Replace.
   
2. Type the word you want to change in Find what.
   
3. Type the new word in Replace with.
4. Click Find Next.

PowerPoint will show the first match. You can either:

• Click Replace to change just this one.
  
• Click Replace All to change every match in the presentation.
  

⚠️ Be careful with Replace All. It can change things you didn’t mean to. Always double-check before using it.

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Final Tips

• Use Find to quickly jump to specific content.
• Use Replace for fixing repeated mistakes.
• Always review changes before hitting Replace All.

This simple tool can save you a lot of time. Use it wisely, and your presentations will be cleaner and faster to edit.

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FAQs