If you're new to PowerPoint, working with text is a key skill to learn early. This post covers the basics—how to select, move, copy, paste, and format text inside your slides.
How to Select Text
To move or change text, you need to select it first.
- Click near the text.
- Hold and drag your mouse across the text.
- Release the mouse. The text is now selected.
Copying and Moving Text
Rewriting the same text again and again wastes time. PowerPoint helps you copy and move text easily.
To Copy and Paste:
- Select the text.
-
Click the Copy button on the Home tab.
- Click where you want to paste the text.
-
Click Paste.
Your copied text appears in the new spot.
To Cut and Paste:
- Select the text.
-
Click Cut on the Home tab.
- Click where you want the text to go.
-
Click Paste.
The text moves to the new location.
Keyboard Shortcuts
- Cut:
Ctrl + X - Copy:
Ctrl + C - Paste:
Ctrl + V
These shortcuts save clicks and time.
To Drag and Drop Text:
- Select the text.
- Click and hold.
- Drag the text to a new location.
- Release the mouse. The text will move where you drop it.
Formatting and Aligning Text
Well-formatted text stands out and is easier to read. PowerPoint lets you change:
- Font size
- Font color
- Text alignment
You can align text left, right, center, or justify it to fit neatly. Use these tools to guide your audience’s focus.
1. Font
Use the drop-down menu to change the font of the selected text.
2. Font Size
Choose the font size from the drop-down menu, or use the Increase/Decrease Font Size commands.
3. Bulleted and Numbered Lists
Create a bulleted or numbered list using the commands or drop-down styles.
4. Text Direction
Change the direction of your text.
5. Font Style
Apply bold, italic, underline, shadow, or strikethrough to selected text.
6. Character Spacing
Adjust the spacing between characters.
7. Change Case
Quickly change the case of the selected text.
8. Font Color
Change the color of your text.
9. Horizontal Text Alignment
Align your text to the left, center, or right of a placeholder or text box.
10. Align Text Vertically
Align your text at the top, middle, or bottom of a placeholder or text box.
PowerPoint Text Basics: FAQ
How to Select Text?
To move or change text, you need to select it first:
- Click near the text.
- Hold and drag your mouse across the text.
- Release the mouse. The text is now selected.
How to Copy and Move Text?
PowerPoint helps you copy, cut, and paste text easily:
To Copy and Paste:
- Select the text and click Copy on the Home tab.
- Click where you want to paste the text.
- Click Paste. Your copied text appears in the new spot.
To Cut and Paste:
- Select the text and click Cut on the Home tab.
- Click where you want the text to go.
- Click Paste. The text moves to the new location.
Keyboard Shortcuts:
- Cut:
Ctrl + X - Copy:
Ctrl + C - Paste:
Ctrl + V
To Drag and Drop Text:
- Select the text.
- Click and hold, then drag the text to a new location.
- Release the mouse. The text will move where you drop it.
Formatting and Aligning Text
Well-formatted text stands out and is easier to read. You can change:
- Font size
- Font color
- Text alignment
You can align text left, right, center, or justify it for neat appearance.
Text Formatting Commands
- Font: Change font type from the drop-down menu.
- Font Size: Adjust size using drop-down or increase/decrease buttons.
- Bulleted/Numbered Lists: Apply or change list styles.
- Text Direction: Change text orientation.
- Font Style: Apply bold, italic, underline, shadow, or strikethrough.
- Character Spacing: Adjust spacing between characters.
- Change Case: Quickly change text case.
- Font Color: Change the color of the text.
- Horizontal Alignment: Align text left, center, or right.
- Vertical Alignment: Align text top, middle, or bottom of a placeholder.
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