A theme is a predefined combination of colors, fonts, and effects. Different themes also use different slide layouts. You've already been using a theme, even if you didn't know it: the default Office theme. You can choose from a variety of new themes at any time, giving your entire presentation a consistent, professional look.
Video Tutorial
Watch the video below to learn more about applying themes in PowerPoint.
What is a theme?
In PowerPoint, themes give you a quick and easy way to change the design of your presentation. They control your primary color palette, basic fonts, slide layout, and other important elements. All of the elements of a theme will work well together, which means you won't have to spend as much time formatting your presentation.
Each theme uses its own set of slide layouts. These layouts control the way your content is arranged, so the effect can be dramatic. In the examples below, you can see that the placeholders, fonts, and colors are different.
Every PowerPoint theme—including the default Office theme—has its own theme elements. These elements include:
- Theme Colors: There are 10 theme colors, along with darker and lighter variations, available from every Color menu.
- Theme Fonts: There are two theme fonts available at the top of the Font menu under Theme Fonts.
- Theme Effects: These affect the preset shape styles. You can find shape styles on the Format tab whenever you select a shape or SmartArt graphic.
When you switch to a different theme, all of these elements will update to reflect the new theme. You can drastically change the look of your presentation in a few clicks.
You can also customize themes and define theme elements yourself. To learn more, review our lesson on Modifying Themes.
Applying themes
All themes included in PowerPoint are located in the Themes group on the Design tab. Themes can be applied or changed at any time.
To apply a theme:
- Select the Design tab on the Ribbon, then locate the Themes group. Each image represents a theme.
- Click the More drop-down arrow to see all available themes.
- Select the desired theme.
- The theme will be applied to the entire presentation. To apply a different theme, simply select it from the Design tab.
Once you've applied a theme, you can select a variant for the theme from the Variants group. Variants use different theme colors while preserving a theme's overall look.
Challenge!
- Open our practice presentation.
- Apply the Gallery theme, which has a light background with a wood texture at the bottom. Note: Theme names will appear when you hover over them.
- Select a variant of the theme.
- Here is an example of what your presentation might look like:
5 FAQs about Applying Themes in PowerPoint
Will changing a theme delete my text or images?
No, changing a theme will not delete your content. It will only change the background, colors, fonts, and the layout position of your text boxes and placeholders.
Why didn't my font color change when I applied a new theme?
If you manually changed the text color using "Standard Colors" or "More Colors" rather than "Theme Colors," PowerPoint assumes you want that specific color to stay permanent regardless of the theme.
Can I apply a theme to only one slide?
Yes. Right-click the theme you want to use in the Design tab gallery, and select Apply to Selected Slides instead of applying it to all slides.
What is a Theme Variant?
A variant keeps the same background graphics and layout structure of the main theme but offers alternative color palettes or slight stylistic differences.
Can I download more themes online?
Yes! When you go to File > New, you can use the search bar to browse and download thousands of free templates and themes from Microsoft's online library.
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