Once you create a document, you may want to print it. Printing allows you to view and share your work offline. Word makes it easy to preview and print documents using the Print pane.

How to Open the Print Pane

  1. Click the File tab. This opens Backstage view.

  2. Select Print. The Print pane will appear.

  3. You can also press Ctrl + P on your keyboard to open it quickly.

Steps to Print a Document

  1. Open the Print pane.
  2. Choose your printer.
  3. Enter the number of copies you need.
  4. Adjust additional settings, if required.
  5. Click Print to start printing.


Click this button to print the document.



Here, you can choose how many copies you want to print.



If you have multiple printers, select the one you want to use.



Here, you can see a preview of how your document will look when printed.



Here, you can choose to print the entire document, just the current page, or custom print to print specific pages.



Choose whether to print on one or both sides of the paper, if your printer supports this setting.



If you are printing multiple copies, you can choose how the pages will be sorted. Collated will sort them 1, 2, 3, 1, 2, 3. Uncollated will sort them 1, 1, 2, 2, 3, 3.



Here, you can choose portrait (vertical) or landscape (horizontal) orientation.



You can choose the paper size you want to use, if your printer supports this setting.



Here, you can adjust the page margins.



This option allows you to print more than one page on a single sheet or scale the document to fit a specific paper size.



You can click the arrows to view a different page in the Preview pane.



Click and drag the slider to use the zoom control. The number to the left of the slider bar reflects the zoom percentage. You can click the Zoom to Page button on the right to set the zoom control to fit one page in the window.


Custom Printing

Sometimes, you may not need to print the entire document. Word lets you choose specific pages to print.

To print selected pages:

  1. Open the Print pane.
  2. In the Pages field, enter the page numbers you want.


    • Example: 1, 3, 5-7, 10-14
  3. Click Print. 

If your document does not print correctly, you may need to change the page layout settings. You can learn more about this in the Page Layout lesson.