Hyperlink in Word 2016

Hyperlinks make your Word documents more interactive and professional. They allow you to connect text or images to websites, email addresses, or other parts of your document. In Word 2016, adding hyperlinks is simple, and you don’t need to be a tech expert to do it.

Expert Tip: Adding hyperlinks improves navigation and helps your document look more connected and credible.

What is a Hyperlink?

A hyperlink is a clickable link that takes you to a webpage, file, or another location in the same document. It usually appears in blue and underlined text. Hyperlinks are widely used in reports, assignments, eBooks, and websites.

  • Address (URL): The actual web address or file path.
  • Display Text: The text visible in your document that users click on.

For example, you can display “Visit Microsoft” while linking to https://www.microsoft.com.

How to Create a Hyperlink in Word 2016

Here’s how you can easily insert a hyperlink in your Word document:

  • Step 1: Select the text, picture, or object you want to turn into a hyperlink.
  • Step 2: Go to the Insert tab on the ribbon.
  • Step 3: Click Link (or Hyperlink) in the Links group.
  • Step 4: The Insert Hyperlink dialog box will open.

Choose Your Link Type

  • Existing File or Web Page: Enter the website address in the Address field or browse for a file on your computer.
  • Place in This Document: Link to a heading, section, or bookmark within your document.
  • Email Address: Choose this to link to an email. Word will automatically add mailto: before the address.

Optional Customization

  • Text to Display: Modify the visible link text.
  • ScreenTip: Add a short note that appears when hovering over the hyperlink.

After setting your options, click OK. The selected text will now turn into a clickable hyperlink.

How to Open and Test a Hyperlink

To open a hyperlink in Word 2016, press and hold the Ctrl key, then click the link. If it connects to a website, your default browser will open it.

Note: Always test your hyperlinks to make sure they lead to the correct location.

Editing or Removing a Hyperlink

If you made a mistake or want to update a link, you can easily edit or remove it.

  • Edit a Hyperlink: Right-click the link and choose Edit Hyperlink. Update the web address or display text, then click OK.
  • Remove a Hyperlink: Right-click the link and select Remove Hyperlink. The text will remain, but the link will disappear.

Why Use Hyperlinks?

  • They make your document interactive.
  • They help readers navigate easily.
  • They connect your content to external resources or files.
  • They add professionalism and credibility to your work.

Best Practices for Hyperlinks

  • Use clear and meaningful link text (e.g., “Visit Microsoft Support” instead of “Click Here”).
  • Ensure all links are updated and working.
  • Avoid using too many hyperlinks in one paragraph.
  • Use ScreenTips to make links more user-friendly.

5 FAQs of Hyperlink in Word 2016

1. Can I link to another page in the same document?

Yes. Use the “Place in This Document” option to link to a heading or bookmark within the same file.

2. How do I create an email hyperlink?

In the Insert Hyperlink dialog box, choose “Email Address” and type the recipient’s address. Word adds a mailto: link automatically.

3. Why doesn’t my hyperlink open?

You must hold down the Ctrl key while clicking. If it still doesn’t work, check the web address or internet connection.

4. Can I remove the underline from a hyperlink?

Yes. Right-click the link, select “Font,” and turn off the underline option. You can also change its color.

5. Does Word automatically create hyperlinks?

Yes. When you type a full web or email address and press Enter or space, Word automatically converts it into a clickable link.

Conclusion

Adding hyperlinks in Word 2016 is a simple yet powerful way to make your documents interactive and professional. Whether linking to websites, files, or sections within your document, hyperlinks save time and improve navigation. Always remember to test your links and use descriptive text for a better user experience.

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