Opening Files with Different Applications in Windows

When you double-click a file in Windows, it usually opens in the default application. But sometimes, you may want to use a different app for your files, like opening a photo in Paint instead of Photos or a video in VLC instead of Movies & TV.

Why Open Files in a Different Application?

• You prefer a different app for better features or faster performance.
• The default app may not support all tools you need.
• You want to try something new or customize your workflow.

Method 1: Using "Open with" for One-Time Use

This method is perfect when you only want to open a file in another app once, without changing the default.

• Locate the file in File Explorer.
• Right-click the file.
• Select Open with from the menu.
• Choose the app you want from the list.

Example: Right-click a photo file (.jpg), select Open with > Paint, and it will open in Paint this time only.

Method 2: Changing the Default Application

If you want a file type to always open in a specific app, follow these steps:

• Right-click the file and select Open with > Choose another app.
• Select your preferred application.
• Check the box Always use this app to open [file extension] files.
• Click OK.

Example: Right-click a .txt file, choose Notepad++, check "Always use this app," and all .txt files will now open in Notepad++.

Method 3: Using Windows Settings to Change Default Apps

You can also set defaults for multiple file types using Windows Settings:

• Open Settings via Start menu or press Windows key + I.
• Go to Apps > Default apps.
• Scroll down and click Choose defaults by file type.
• Find the file extension you want (like .pdf, .png).
• Click the current app and select a new one.

Tips for Choosing the Right Application

• Speed vs. Features: Lightweight apps open fast; advanced apps offer more tools.
• Compatibility: Ensure the app supports the file type.
• Personal Preference: Pick what feels easiest for you.

Troubleshooting

• Check if the app is installed. Install it if missing.
• Update Windows or the app to fix compatibility issues.
• Reset defaults via Settings > Apps > Default apps > Reset if things go wrong.

Examples

• Open .pdf files in Adobe Reader instead of Edge.
• Open .mp4 videos in VLC instead of Movies & TV.
• Open .docx files in Google Docs via browser instead of Word.
• Open .png images in Paint for editing instead of Photos.

FAQs about Opening Files in Different Apps

What happens if I uninstall the default app?

If the default app is removed, Windows will prompt you to choose another app the next time you open that file.

Can I change defaults back to the original app?

Yes, go to Settings > Apps > Default apps > Reset to restore Windows default apps.

Why don’t I see my app in the “Open with” list?

Click Choose another app > More apps, or browse manually to the app's location.

Can I set different defaults for the same file type?

No. Each file extension can have only one default app at a time. Use “Open with” for exceptions.

Does this work in both Windows 10 and Windows 11?

Yes. Menus may look slightly different, but the steps are nearly the same.

Conclusion

Knowing how to open files with different applications gives you flexibility and control. You can open files once in another app, or change defaults to suit your workflow. With these methods, you are in charge of how files open on your Windows computer.