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Excel 2016 provides several worksheet view options to help you display and manage your data the way you want. Each view serves a unique purpose, whether you are editing data, preparing your sheet for printing, or adjusting how pages appear. Let’s explore the main view types available in Excel 2016.
1. Normal View
Normal View is the default view in Excel. It is best for entering, editing, and reviewing data. Most users prefer this view for everyday tasks like formulas, formatting, and calculations.
- Ideal for working with raw data.
- Faster performance and less visual clutter.
- Does not show how the sheet will look when printed.
2. Page Layout View
The Page Layout View allows you to see how your worksheet will appear on a printed page. This view is great when you are setting up a report or document that needs to be printed.
- Shows margins, page breaks, and print areas.
- Lets you add headers, footers, and page numbers directly.
- Displays page borders and spacing clearly.
3. Page Break Preview
The Page Break Preview helps you control where Excel divides your worksheet into pages during printing. This is very useful when your worksheet is large and needs to be printed neatly on multiple pages.
- Shows blue lines for page breaks.
- Allows you to drag and adjust page breaks easily.
- Helps avoid cut-off rows or columns when printing.
How to Switch Between Views
You can change worksheet views in two easy ways:
- Click the view icons at the bottom-right of the Excel window.
- Or go to the View tab on the Ribbon and choose your desired view.
Why Worksheet Views Matter
Using the right worksheet view saves time and improves accuracy. For example, when editing data, Normal View is best. But when preparing to print, Page Layout or Page Break Preview ensures everything looks perfect.
5 FAQs of Worksheet View Options in Excel 2016
What are the three main worksheet views in Excel 2016?
The main views are Normal View, Page Layout View, and Page Break Preview.
Which view is best for editing data?
Normal View is best for editing and managing data efficiently.
How can I see how my sheet will look when printed?
Use the Page Layout View to see how your worksheet will appear on paper before printing.
What is the use of Page Break Preview?
It helps you adjust and control where page breaks appear when printing large data sets.
Where can I find the view options in Excel 2016?
You can find them in the bottom-right corner of the Excel window or under the View tab in the Ribbon.
Conclusion
Worksheet View Options in Excel 2016 make working with data easier and more organized. Whether you are editing, formatting, or printing your worksheet, choosing the right view can help you get professional results. Try switching between views to see which one fits your work style best.
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