Quick Access Toolbar in Excel 2016

The Quick Access Toolbar (QAT) in Microsoft Excel 2016 is a small but powerful tool that helps you work faster. It provides one-click access to your favorite and most-used commands. Whether it’s Save, Undo, or Redo — everything is just one click away.

What Is the Quick Access Toolbar?

The Quick Access Toolbar is a customizable toolbar found at the top-left corner of your Excel window. By default, it includes basic commands like:

  • Save
  • Undo
  • Redo or Repeat

You can add more commands to suit your workflow. The best part? It’s always visible no matter which tab of the ribbon you’re using.

Tip: You can move the Quick Access Toolbar below the ribbon if you prefer a more visible position.

Why Use the Quick Access Toolbar?

It saves time. Instead of switching between tabs to find a command, you can keep your most-used ones right at the top. It’s especially handy when working on large spreadsheets or repetitive tasks.

How to Add Commands to the Quick Access Toolbar

Adding commands is very easy. Follow these steps:

  1. Click the small drop-down arrow next to the Quick Access Toolbar.
  2. Select the command you want to add from the list.
  3. If the command isn’t listed, click More Commands.
  4. In the Excel Options window, select your desired command and click Add.
  5. Click OK to save the changes. The command will now appear on your toolbar.

How to Remove or Reorder Commands

Want to clean things up or change the order? You can:

  • Open More Commands from the drop-down arrow.
  • Use the Remove button to delete any command.
  • Use the Up and Down arrows to change the order.
  • Click OK to confirm your setup.

Adding Macros to the Toolbar

If you use macros often, you can add them to your Quick Access Toolbar. It lets you run complex tasks instantly. Just select your saved macro from the Excel Options list and add it like any other command.

Export and Import Toolbar Settings

You can also export your custom Quick Access Toolbar and use it on another computer. This feature is great for teams who share templates or for users who work on multiple systems.

Display Options

Excel allows you to show or hide command labels to make your toolbar more compact. If you prefer a minimal view, hide labels to save space.

Benefits of Customizing the Quick Access Toolbar

  • Work faster with one-click commands.
  • Access your favorite tools anytime.
  • Reduce switching between tabs.
  • Personalize Excel to fit your workflow.
  • Export and reuse your setup easily.

5 FAQs About the Quick Access Toolbar in Excel 2016

1. Where is the Quick Access Toolbar located?

It’s located at the top-left corner of the Excel window, just above the ribbon. You can also move it below the ribbon if you like.

2. What commands are included by default?

By default, you’ll find Save, Undo, and Redo commands. You can add more based on your needs.

3. How do I add a command that’s not in the list?

Click the drop-down arrow, choose More Commands, then select from the full command list in Excel Options.

4. Can I add my macros to the Quick Access Toolbar?

Yes. You can add macros like any other command for quick access.

5. Can I transfer my customized toolbar to another computer?

Absolutely! You can export and import your Quick Access Toolbar settings to use them on different devices.

Conclusion

The Quick Access Toolbar in Excel 2016 is a small feature with big benefits. It helps you work smarter, not harder. By customizing it, you can keep your most-used commands within easy reach. Whether you’re saving files, running macros, or undoing changes — everything is just one click away. Once you start using it, you’ll wonder how you ever worked without it.

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