Using Comments and Compare in PowerPoint
When preparing a presentation, getting feedback before delivery is always a smart move. You may ask a colleague to review your slides or collaborate with a team on the same presentation. Just like handwritten notes on a printed draft, PowerPoint provides built-in tools to review and refine your slides.
Two of the most helpful collaboration tools are Comments and Compare. These features make teamwork easier by allowing you to share feedback, track suggestions, and merge multiple versions into a final polished presentation.
Adding and Managing Comments in PowerPoint
Comments are useful when you want to suggest changes without editing the actual slide content. They allow reviewers to leave notes, reminders, or feedback directly on slides.
How to Add a Comment
- Select the text, object, or area of the slide where feedback is needed.
- Go to the Review tab and click New Comment.
- Type your message in the Comments pane and press Enter.
- A small comment icon will appear on the slide.
Viewing and Replying to Comments
- Click the comment icon or open the Comments pane to see feedback.
- Reply to comments to create threaded discussions.
- Multiple reviewers can participate without changing slide content.
Editing or Deleting Comments
- Edit: Select a comment, make changes, and press Enter.
- Delete: Use the Delete option in the Review tab to remove one or all comments.
Comparing Two Versions of a Presentation
If you have multiple versions of the same presentation, manually checking each slide can be time-consuming. PowerPoint’s Compare feature helps you quickly review differences and merge changes.
How to Compare Presentations
- Open the original version of the presentation.
- Go to the Review tab and click Compare.
- Select the revised presentation and click Merge.
- The Revisions pane will display all changes.
You can accept or reject edits one by one, giving you full control over the final version.
Why Use Comments and Compare in PowerPoint?
- Faster collaboration: Share feedback without overwriting slides.
- Clear communication: Keep discussions organized.
- Version control: Merge multiple edits safely.
- Professional results: Deliver accurate and polished presentations.
FAQs About Comments and Compare
Can comments be removed before presenting?
Yes, you can delete individual comments or remove all comments from the presentation before sharing or presenting.
Does the Compare feature change my original presentation?
No, Compare allows you to review and approve changes manually, so your original content remains under your control.
Conclusion
Using Comments and Compare in PowerPoint improves collaboration and ensures your presentation is well-reviewed before delivery. Whether working alone or with a team, these tools help you save time, avoid errors, and create professional-quality slides.