Send Emails in Gmail

Once you have a Gmail account, you’re ready to send your first email! Gmail makes it super simple to write and send messages whether you’re using a computer, tablet, or phone. In this guide, you’ll learn how to compose, format, and send emails easily — even if you’re new to email.

Step 1: Open the Compose Window

To start writing an email, you need to open the compose window. It’s like opening a blank page for your message.

  • Open Gmail on your device.
  • Click the “Compose” button on the left side of the screen.
    • Compose button in in Gmail
  • A small window will appear at the bottom-right corner. This is your compose area.
    • Compose box in Gmail

Tip: You can also press C on your keyboard (when Gmail is open) to quickly start a new email.

Step 2: Add the Recipient

In the “To” field, type the email address of the person you want to contact. If they’re already in your contacts, Gmail will suggest their address as you type. You can also add multiple people by separating each email with a comma.

Add the recipient in Gmail

You can also use these fields:

  • Cc (Carbon Copy): Add people who should receive a copy of the email.
  • Bcc (Blind Carbon Copy): Add people who can see the message but whose addresses stay hidden from others.

Step 3: Write a Clear Subject

The subject line gives your reader a quick idea of what your email is about. Keep it short and to the point. For example:

Write Subject in Gmail
  • “Meeting Schedule for Next Week”
  • “Invoice Attached for Review”
  • “Quick Question About the Project”

Step 4: Write Your Message

Now, write your message in the main body area. Keep your sentences short and clear. You can add paragraphs to make it easier to read. Gmail also allows you to use text formatting tools to improve your message.

Step 5: Format Your Email

Click the A icon (Formatting options) at the bottom of the compose window. You can:

Email Format in Gmail
  • Change font, size, or color
  • Add bold, italics, or underline
  • Create bullet or numbered lists
  • Align your text

Tip: For professional or business emails, stick to simple fonts like Arial or Sans Serif and avoid bright colors or emojis.

Step 6: Add Attachments

Need to send a file, photo, or document? You can easily attach it to your email.

Add Attachment in Gmail
  • Click the paper clip icon at the bottom of the compose window.
  • Select the file you want to attach from your computer or device.
  • Wait for it to upload. You’ll see it below your message.

Important: Don’t send large files over 25MB — instead, Gmail will automatically upload them to Google Drive and share a link.

Step 7: Add a Signature

A signature automatically appears at the end of every email you send. It can include your name, job title, and contact info.

To create one:

  • Click the gear icon (Settings) in Gmail.
    • Gear Icon in Gmail
  • Select “See all settings.”
  • Scroll to the Signature section.
    • See all setting in Gmail
  • Type your desired signature text.
  • Format it if needed, then click Save Changes.
    • type your signature text in Gmail

Pro Tip: Keep your signature short — just your name, role, and phone number are enough. Avoid adding personal details like your home address.

Step 8: Click Send

Once your message is ready and attachments are uploaded, click the blue Send button. Gmail will confirm that your message has been sent successfully.

Quick Tip: If you click send by mistake, you can click “Undo” (which appears briefly at the bottom left). This gives you a few seconds to stop the email from going out.

Extra Gmail Features You’ll Love

  • Schedule Send: Send emails later by clicking the small arrow beside “Send.”
  • Confidential Mode: Protect sensitive emails with expiration dates and passcodes.
  • Smart Compose: Gmail suggests phrases to help you write faster.
  • Templates: Save and reuse common messages to save time.

5 FAQs of How to Send Emails in Gmail

1. Can I send an email without a subject?

Yes, you can, but Gmail will warn you first. It’s better to include a subject so the receiver knows what it’s about.

2. How do I send emails to multiple people at once?

Simply add multiple addresses in the “To” field separated by commas, or use Cc and Bcc for group messages.

3. What is the maximum attachment size in Gmail?

You can attach files up to 25MB. If your file is larger, Gmail automatically uses Google Drive to share it.

4. How do I recall an email after sending?

Right after you click Send, click “Undo” at the bottom of your screen within a few seconds to stop the email.

5. Can I use Gmail offline?

Yes, enable “Offline Mail” in Settings to read, compose, and send messages even when you’re not connected to the internet.

Conclusion

Sending emails in Gmail is simple once you get the hang of it. From composing your first message to adding a professional signature, each step helps you communicate clearly and confidently. Whether you’re writing to a friend, teacher, or employer, these Gmail basics make your emails look polished and professional every time.

You May Also Like

Loading...