Many email clients offer hidden tools that can boost your productivity. In this post, we’ll cover Email Tips & Tricks: Save Time and Stay Organized Examples to help you manage your inbox faster, respond quickly, and keep things tidy with less effort.

Select Multiple Emails at Once

Deleting emails one by one takes time. Most email apps give you a simple way to select many messages at once. You'll usually see small checkboxes next to each message. Some even offer a Select All option. Once selected, you can delete, archive, or move those emails in bulk.

Use Keyboard Shortcuts

Most email clients support keyboard shortcuts. They speed up tasks like reading, replying to, or deleting messages. A common one is using arrow keys to move between emails. Each service is different, so here are links to some popular ones:

• Gmail shortcuts
• Outlook shortcuts
• Yahoo! Mail shortcuts

Check your client’s help section for more.

Create Email Groups

If you often send emails to the same people, try making a group. Most clients let you pick several contacts and save them under one name. This way, you don’t need to add each person every time. Look for this feature under your Contacts or Address Book.

Use Email Filters

Filters help you stay organized without doing much. You can set up rules to sort incoming emails into folders. Filters can work based on sender, subject line, or keywords. For example, want all Twitter emails in one folder? Set a filter that catches them and keeps them in place.