Creating and Opening Presentations

Introduction

PowerPoint files are called presentations. Whenever you start a new project in PowerPoint, you'll need to create a new presentation, which can either be blank or from a template. You'll also need to know how to open an existing presentation.

To create a new presentation:

When beginning a new project in PowerPoint, you'll often want to start with a new blank presentation.

1. Select the File tab to go to Backstage view.

2. Select New on the left side of the window, then click Blank Presentation.

A new presentation will appear.

To create a new presentation from a template:

A template is a predesigned presentation you can use to create a new slide show quickly. Templates often include custom formatting and designs, so they can save you a lot of time and effort when starting a new project.

1. Click the File tab to access Backstage view, then select New.
2. You can click a suggested search to find templates or use the search bar to find something more specific. In our example, we'll search for the keyword chalkboard.

3. Select a template to review it.

4. A preview of the template will appear, along with additional information on how the template can be used.
5. Click Create to use the selected template.

A new presentation will appear with the selected template.

To open an existing presentation:

In addition to creating new presentations, you'll often need to open a presentation that was previously saved. To learn more about saving presentations, review our lesson on Saving Presentations.

1. Select the File tab to go to Backstage view, then click Open.

2. Click Browse. You can also choose OneDrive to open files stored on your OneDrive.

3. The Open dialog box will appear. Locate and select your presentation, then click Open.

Most features in Microsoft Office, including PowerPoint, are geared toward saving and sharing documents online. This is done with OneDrive, which is an online storage space for your documents and files. Review our lesson on Understanding OneDrive to learn more.

To pin a presentation:

If you frequently work with the same presentation, you can pin it to Backstage view for easy access.

1. Select the File tab to go to Backstage view, then click Open. Your Recent Presentations will appear.
2. Hover the mouse over the presentation you want to pin, then click the pushpin icon.

3. The presentation will stay in the Recent presentations list until it is unpinned. To unpin a presentation, click the pushpin icon again.

Compatibility Mode

Sometimes you may need to work with presentations that were created in earlier versions of PowerPoint, like PowerPoint 2003 or 2000. When you open these types of presentations, they will appear in Compatibility Mode.

Compatibility Mode disables certain features, so you'll only be able to access commands found in the program that was used to create the presentation.

To exit Compatibility Mode, you'll need to convert the presentation to the current version type. However, if you're collaborating with others who only have an earlier version, it's best to leave it in Compatibility Mode.

To convert a presentation:

If you want access to the newer features, you can convert the presentation to the current file format.

1. Click the File tab to access Backstage view.

2. Locate and select the Convert command.

3. The Save As dialog box will appear. Select the location, enter a file name, and click Save.

Challenge!

• If a dialog box appears asking if you would like to close and reopen the file, choose Yes.
• In Backstage view, pin a file or folder for easy access later.