Using Text Boxes in Microsoft Word 2016

Text boxes are one of the most useful tools in Microsoft Word 2016. They help you place text anywhere on a page, highlight important information, and design creative layouts. Whether you are preparing a flyer, newsletter, or project report, text boxes make your document look more organized and attractive.

What is a Text Box?

A text box is a container that allows you to type and format text separately from the main body of your document. You can move it freely, change its color, and style it using different shapes and outlines. It helps your important information stand out.

How to Insert a Text Box in Word 2016

Follow these simple steps to insert a text box in your document:

• Click on the Insert tab at the top of the Word window.
• In the Text group, select Text Box.
• You will see a gallery of built-in text box styles.
• Choose a pre-designed style or click Draw Text Box to create your own.
• Click and drag on your document to draw a text box of any size.

Once created, you can start typing inside the box. It works just like normal text but is easier to move and format.

Adding and Formatting Text

After inserting a text box, you can type or paste your content inside it. To make it look better, you can format it easily:

• Select the text you want to format.
• Use the options on the Home tab to change the font, size, or color.
• Click on the text box to open the Shape Format tab.
• Use Shape Fill to change background color and Shape Outline to adjust or remove borders.

How to Move a Text Box

Moving a text box in Word 2016 is very simple:

• Click on the border of the text box to select it.
• When your cursor changes to a four-headed arrow, drag the box to a new location.
• Release the mouse button when it’s in the right spot.

You can also control how other text wraps around your text box. Click the Layout Options icon next to the box and choose your preferred wrapping style (like Square, Tight, or Through).

How to Resize a Text Box

• Click the text box to select it.
• Drag any of the small circles (called handles) on the sides or corners.
• Adjust until you get your desired size.

This feature is useful when you need to fit the box into a specific layout or reduce space usage.

Changing the Look of a Text Box

Word 2016 offers many customization options for text boxes. Here are some ways to make your design stand out:

Change the Style

• Click the text box.
• Go to the Format tab.
• In the Shape Styles group, click the More drop-down arrow.
• Select a style that fits your document theme.

Change the Shape

• Select the text box.
• Go to Format > Edit Shape > Change Shape.
• Pick any shape (like circle, arrow, or rectangle) from the menu.
• Your text box will instantly take the new shape.

Benefits of Using Text Boxes

• Highlight key information.
• Add captions, titles, or quotes.
• Move text easily anywhere on the page.
• Create professional layouts without design software.

5 FAQs of Using Text Boxes in Microsoft Word 2016

Conclusion

Using text boxes in Microsoft Word 2016 is a simple yet powerful way to organize and beautify your documents. From highlighting information to creating custom layouts, text boxes give you full control over design and structure. Experiment with styles, colors, and shapes to make your documents stand out. Once you start using them, you’ll see how much easier it becomes to create visually appealing content in Word.