Header and Footer in Microsoft Word 2016

Headers and footers play an important role in making your document look professional and organized. In Microsoft Word 2016, you can easily add, edit, or customize them to suit your needs. Let’s explore how you can use them effectively, even if you are just starting out.

Understanding Headers and Footers

A header appears at the top of a page, while a footer appears at the bottom. They repeat automatically on every page unless you set them differently. These sections are perfect for adding useful information that stays consistent throughout your document.

Common items you can include:

• Page numbers
• Date and time
• Author’s name
• Document title or company name
• Footnotes or short notes

Headers and footers not only make documents easier to read but also add a professional touch.

How to Add a Header or Footer

Follow these simple steps to insert a header or footer in Word 2016:

• Open your Word document.
• Click on the Insert tab on the Ribbon.
• In the Header & Footer group, click either Header or Footer.
• Choose a pre-designed style from the gallery, or select Edit Header or Edit Footer to create your own.
• Type your text, such as the author’s name or page number.
• When finished, click Close Header and Footer or press the Esc key.

Using Preset Designs

Word 2016 includes built-in header and footer designs that can save time and make your pages look polished. Here’s how to use them:

• Go to the Insert tab.
• Click Header or Footer.
• Select a preset design that suits your style.
• Replace the placeholder text with your own information, like author or date.
• Click Close Header and Footer when done.

To remove a placeholder field, right-click it and select Remove Content Control.

Editing Headers and Footers

If you need to make changes later, simply double-click on the header or footer area. This will reopen the Header & Footer Tools – Design tab. You can then edit text, add elements, or adjust the layout.

Design Tab Options Explained

Once you open the header or footer, the Design tab appears. It includes several useful options:

• Different First Page: Hides the header or footer on the first page — great for cover pages.
• Remove Header/Footer: Deletes the section entirely from your document.
• Page Number: Automatically adds and updates page numbers.
• Insert Group: Lets you insert dates, times, pictures, or document info like file path or author.

Adding Date and Time

You can add a date or time to help track when the document was created or printed.

• Double-click on the header or footer to unlock it.
• Click Date & Time on the Design tab.
• Choose a date or time format you prefer.
• To keep it updated automatically, check Update Automatically.
• Click OK.

Now, your document will always display the most recent date whenever opened or printed.

Common Elements to Add

Besides text, you can include many other elements in your header or footer:

• Page Numbers: Number pages automatically.
• Document Info: Show author name, file path, or title.
• Logos and Images: Insert a company logo for branding.
• Quick Parts: Use reusable text or fields to save time.

Why Headers and Footers Matter

They may seem small, but headers and footers give your document structure and identity. Whether you're creating a report, school project, or business file, they make your work look neat and credible. Once you start using them, you’ll never want to go back to plain pages again!

5 FAQs of Header and Footer in Microsoft Word 2016

Conclusion

Headers and footers in Microsoft Word 2016 are simple yet powerful tools. They help organize your pages and maintain a professional layout. Once you practice adding and customizing them, you’ll be able to design documents that look clear, elegant, and ready for sharing or printing.