Quick Access Toolbar in Word 2016

Microsoft Word 2016 helps you create documents quickly and efficiently. Using the Quick Access Toolbar and the Ribbon makes your workflow easier and faster.

Understanding the Ribbon

The Ribbon is the set of tabs at the top of Word. It replaced old menus and helps you find commands quickly.

Tabs on the Ribbon

  • Each tab has groups of related commands, like the Font group on the Home tab for formatting text.
  • Some groups have a small arrow in the bottom-right corner. Clicking it shows more options.

Showing and Hiding the Ribbon

  • Auto-hide Ribbon: Hides everything. Click Expand Ribbon to show it again.
  • Show Tabs: Only tabs are visible. Click a tab to see commands.
  • Show Tabs and Commands: Shows everything (default setting).

Quick Access Toolbar (QAT)

The QAT is a small toolbar above or below the Ribbon. It provides one-click access to your favorite commands like Save, Undo, and Redo.

Customizing the Quick Access Toolbar

1. Quickly Add Commands

  • Click the dropdown arrow at the right of the QAT.
  • Select a command from the list to add it.
  • Choose More Commands... for advanced options.

2. Add a Command by Right-Clicking

  • Go to the command on the Ribbon.
  • Right-click it.
  • Select Add to Quick Access Toolbar.

3. Use the Options Menu for Full Customization

  • Click the File tab and select Options.
  • Choose Quick Access Toolbar on the left menu.
  • Select commands from Popular Commands, Commands Not in the Ribbon, or All Commands.
  • Click Add >> to include them on the QAT.
  • Use the up and down arrows to reorder commands.

Moving the Quick Access Toolbar

Click the dropdown arrow and select Show Below the Ribbon to move the QAT for easier access.

Benefits of Ribbon and QAT

  • Faster access to favorite commands.
  • Reduces unnecessary clicks.
  • Customizable for your workflow.
  • Saves time while creating documents.

Tips for Beginners

  • Add frequently used commands like Save, Undo, or Print.
  • Explore hidden options with the small arrow in each group.
  • Move the QAT below the Ribbon for convenience.
  • Hide the Ribbon for more workspace.

FAQs About Quick Access Toolbar and Ribbon

Can I add commands not in the Ribbon?

Yes, use the Options menu and select commands from All Commands.

Can I reorder commands on the QAT?

Yes, use the up and down arrows in the customization dialog.

How do I reset the QAT to default?

Go to File > Options > Quick Access Toolbar and click Reset.

Can I hide the Ribbon but keep the QAT visible?

Yes, choose Show Tabs in Ribbon Display Options.

Conclusion

The Quick Access Toolbar and Ribbon in Word 2016 make working with documents faster and easier. Customizing the QAT and learning Ribbon features can improve your workflow and save time. Start with a few favorite commands and explore advanced options gradually for maximum productivity.

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