What is the Backstage View in Word 2016?

The Backstage View in Word 2016 is like the control room of Microsoft Word. It helps you manage files and documents. You can save, open, print, share, and even protect your work from here. To access it, simply click the File tab in the top-left corner of your Word window.

What is Backstage View?

When you click on the File tab, Word opens a full-screen menu. This is called the Backstage View. It does not look like the normal Word workspace. Instead, it shows options for managing documents and settings. You can create new files, check document details, change account settings, and much more.

Key Features of Backstage View

• Return to Word – You can use the arrow to close Backstage view and return to Word.
• Info – Shows details of the current document. You can protect it, inspect it for personal info, and manage versions.
• New – Create a blank document or start with ready-made templates.
• Open – Access files saved on your computer or cloud storage like OneDrive.
• Save and Save As – Save your work in the same file or under a new name/location.
• Print – Change printer settings, preview documents, and print with one click.
• Share – Invite others to view or edit your document online.
• Export – Convert your document to PDF or other formats.
• Close – Close the current file without quitting Word.
• Account – Manage your Microsoft account, themes, and sign-in options.
• Options – Change Word’s settings like spelling, grammar, AutoRecover, and language preferences.

Think of Backstage View as a behind-the-scenes manager. It doesn’t help with writing but makes sure your document is safe, shareable, and ready for use.

Why Backstage View is Important

Without Backstage View, working with documents would be harder. It provides:

• Easy file management – Create, open, save, or export files quickly.
• Printing support – Adjust settings and preview before printing.
• Sharing options – Work together with others using OneDrive.
• Document safety – Add protection, remove personal details, or check compatibility.
• Customization – Change how Word behaves based on your needs.

FAQs about Backstage View

How do I open Backstage View in Word 2016?

Click the File tab in the top-left corner of Word. The full-screen menu that appears is Backstage View.

What can I do in Backstage View?

You can save, open, print, share, protect, and export documents. You can also manage account settings and Word options.

Is Backstage View only for Word?

No. Backstage View is also available in other Microsoft Office apps like Excel and PowerPoint.

What is the difference between Save and Save As?

Save updates the current file. Save As creates a copy with a new name or in a new location.

Why is it called “Backstage View”?

Because it works behind the scenes. Instead of editing text, you manage the whole document from here.

Conclusion

The Backstage View in Word 2016 is a powerful tool that handles everything outside writing. From saving and sharing to printing and customizing Word, it gives you full control of your documents. Once you get familiar with it, managing files in Word becomes simple and efficient.