How to Exporting Documents in Word 2016?

How to Export Documents in Word 2016?

Sometimes you may need to save your Word file in another format like PDF, HTML, or plain text. Microsoft Word 2016 makes this very easy with its Export feature. Exporting a document helps you share it with others who may not have Word or publish it online in a readable format.

Using the Export Menu

Follow these steps to export a document using the Export option:

• Step 1: Click on the File tab in the top-left corner of your Word window.
• Step 2: Select Export from the left-hand panel.
• Step 3: Click on Change File Type.
• Step 4: Choose the file format you want to export to — like PDF, HTML, or Plain Text.
• Step 5: Click Save As to open the Save As dialog box.
• Step 6: Select a location, enter a file name, and click Save.

This method is perfect if you want to change the format quickly without editing the content.

Using the Save As Menu

You can also export documents directly using the Save As option. Here’s how:

• Step 1: Click on the File tab.
• Step 2: Select Save As.
• Step 3: Click Browse to choose the location where you want to save your file.
• Step 4: In the Save as type dropdown, select your desired format (for example, PDF).
• Step 5: Click Save to complete the export process.

Exporting as a PDF

PDFs are one of the most common formats for sharing documents. They are easy to view but not easy to edit, which helps keep your content secure.

• Click File > Export.
• Select Create PDF/XPS Document.
• Choose a location, name your file, and click Publish.

If you need to edit a PDF later, you can open it again in Word 2016. Word will automatically convert it back into an editable format.

Exporting to Other File Types

Besides PDF, you can also export to several other formats:

• Word 97-2003 (.doc): Useful for sharing with people who use older versions of Word.
• Plain Text (.txt): For simple, no-format text files.
• HTML (.htm or .html): Ideal for web content or uploading to websites.

To export to these types, go to File > Export > Change File Type, select your desired format, and click Save As.

5 FAQs on Exporting Documents in Word 2016

1. Can I export my Word document directly to PDF?

Yes, go to File → Export → Create PDF/XPS and click Publish to save your file as a PDF.

2. What is the difference between Export and Save As?

Export is used to change file formats or publish files like PDF or HTML, while Save As makes a copy in a new format or location.

3. Can I export only a single page from my document?

Yes. Choose File → Save As → PDF, then select the Current Page option in the dialog box.

4. How do I export a document for an older Word version?

Select File → Export → Change File Type → Word 97-2003 Document, then click Save As.

5. Will my formatting stay the same after exporting?

Yes, in most cases. However, some elements may change slightly depending on the file type chosen.

Conclusion

Exporting documents in Word 2016 is simple and flexible. Whether you need a PDF for sharing, an HTML file for your website, or a plain text version for simple use, Word gives you all the tools in one place. Once you learn these steps, saving your work in any format becomes effortless and fast.